Mandatory Legal Process

Name Change on Service Records via Gazette

For government and defence personnel, a Central Gazette Notification is the mandatory legal instrument required to update the name on your service book, PPO, and salary records. Without it, your departmental application will be rejected. Malik Advertising handles the complete Gazette process end-to-end.

Start on WhatsApp See 3-Step Process

Service Record / Book

Govt of India Gazette

MANDATORY

Old Name on Record

Kusum Agarwal

Gazette Validated Name

Kusum Gupta

Can I change my name in my service book?

Yes, absolutely. Government and defence employees are required to obtain a Central Gazette Notification as the mandatory legal instrument for changing their name on service records. A newspaper ad alone or a self-declaration is not sufficient and your application will be rejected without the Gazette. Delaying the correction can hold up promotions, ACR entries, allowances, and eventual pension processing.

Who This Is For

Categories of Employees We Serve

Central Govt Employees

IAS, IPS, IFS, IRS, group A/B/C staff of central ministries and departments.

Defence Personnel (Serving)

Army, Navy, Air Force — officers, JCOs, and jawans across arms and services.

Ex-Servicemen & Pensioners

Retired defence personnel, civil pensioners, PPO holders needing name correction.

State Govt Employees

State PCS, state secretariat, revenue, police, education staff.

PSU Employees

SBI, LIC, ONGC, IOC, BHEL, and other Public Sector Undertakings.

Paramilitary & CAPF

BSF, CRPF, CISF, ITBP, SSB, Assam Rifles serving and retired.

How It Works

The 3-Step Gazette Process for Service Records

Employee-Specific Affidavit

Drafted on ₹100 non-judicial stamp paper. We include your employee ID, service number, rank/designation, and department name in the affidavit so the department can match the Gazette to your service book without any follow-up. Attested by a Notary Public.

Dual Newspaper Publication

One English and one regional-language daily circulating in your district of posting or hometown. Original clippings secured.

Central Gazette Filing at Delhi

Bharat Kosh fee paid, CD prepared, dossier hand-delivered at the Department of Publication, Civil Lines, New Delhi. Once the Gazette is published (3–4 weeks), you submit the e-Gazette copy with a departmental application to your head of office, MPO, or record office for service book update.

Armed Forces: Part II Orders & Record Office

For Army, Navy, and Air Force personnel, updating the service record, pay book, and PPO requires a Part II Order. Your unit or Record Office will strictly require a Central Gazette Notification before publishing the Part II Order for a name change (whether for yourself, spouse, or dependents). We process hundreds of Gazette notifications for defence personnel, ensuring the affidavit is drafted perfectly to clear Record Office scrutiny on the first attempt.

What You Send Us

Documents Required from You

Service ID Card / Departmental ID
Establishes employment status and reference numbers for the affidavit.
Employee ID / Service Number / Rank
Referenced in the affidavit so the Gazette matches your service book.
Aadhaar & PAN
Standard identity proofs and address reference.
2 Passport-Size Photographs
Recent, white background.
Old & New Name Spellings + Reason
Marriage, spelling correction, personal choice, etc.
PPO Copy (for pensioners)
Pension Payment Order — referenced in the affidavit for pensioners.

FAQ

Service Records Questions Answered

Can I change my name in my service book? +

Yes, absolutely. Government and defence employees are required to obtain a Central Gazette Notification as the mandatory legal instrument for changing their name on service records. Your application will be rejected without it.

Is a Gazette Notification mandatory for service record name change? +

Yes. Central and state government departments require a Central Gazette as the primary proof. A newspaper advertisement alone or a self-declaration is not sufficient for service records.

How do I change my name in Army / Navy / Air Force service records? +

Defence personnel follow the Central Gazette route first. Once the Gazette is published, you submit it to your unit/MPO. The unit publishes a Part II Order based on the Gazette, which then updates your records at the Record Office and CDA (salary/pension). A Gazette is mandatory for this Part II Order.

Do I need to inform my department before publishing the Gazette? +

Most departments recommend intimating the head of office in writing before initiating the Gazette. This ensures the department is prepared for the record update and the application flows smoothly once the Gazette is published.

Can a pensioner change their name on the PPO / pension records? +

Yes. Pensioners can update the name on the Pension Payment Order and bank pension records through a Central Gazette submitted with an application to the PCDA(P) or equivalent civil pension authority.

What happens if my service book has the wrong name during promotion? +

An incorrect name can delay promotions, ACR entries, allowances, and financial benefits. Publish a Central Gazette and get the service book corrected before your next departmental milestone.

Does the Gazette need to reference my employee ID or service number? +

Not strictly required but strongly recommended. We include your employee ID / service number / rank in the affidavit so the department matches the Gazette to your service book on the first attempt.

How long does the service record update take after Gazette publication? +

After the Gazette is published (3–4 weeks from Delhi filing), the departmental service book update usually takes 30–90 days depending on the department — faster in defence units with MPO cells, slower in some civil departments.

Is the same Gazette valid for Aadhaar, PAN, and passport? +

Yes. A single Central Gazette serves as name-change proof for service book, Aadhaar, PAN, passport, bank KYC, and every other record.

Can retired defence personnel still get a service record name change? +

Yes. Retired defence personnel can publish a Central Gazette and apply for record correction through the record office of their arm/service. The updated name flows through to PPO and pension bank records.

Serving & Retired Personnel Welcome

Get Your Service Record
Corrected Right

Send us your service ID, employee/service number, and the new name on WhatsApp. Gazette in 4 to 6 weeks — then your department updates the service book directly.

WhatsApp Us Now Call: +91 94175 12148